Administrative Assistant (Business Operations)

Position Overview:

Under the supervision and assistance of the Business Operations Manager, the Administrative Assistant will perform administrative and office support activities for a fast paced environment. Using computer, communication and data entry skills, the administrative assistant is to assist both complex and general administrative duties to support managements within the business operation cycle. Duties include telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.

Key Responsibilities & Duties

  • Input and update records
  • Process monthly store and region changes based
  • Ensure field operations team has proper access to database and region access
  • Process purchase request forms
  • Validate business expenses from temp chefs and field operations department
  • Support field staff with training and supervise time and attendance weekly
  • Process Field Operations Time Off Request
  • Monitor and finalize Temp Chef time and attendance to meet payroll deadline
  • Collect and verify documents and assignments according to company policy
  • BOD team validates and process the online registration request for Temp Chefs in correlation to pay period
  • Conduct background check for Temp Chefs while collecting all necessary hiring documents
  • Assigned schedules for Temp Chefs are entered based on the assignment application up to the length of the assignment approval date. Schedules are updated as the assignment extends or is changes.
  • Submit and send reports within the company policy
  • Confirm and provide updated contact list of field operators to headquarter
  • Collaborate and communicate with field and office staff
  • Collaborate with Human Resources department to ensure payroll is finalized to meet deadline
  • Collaborate with Accounting department to process business expense reimbursements
  • Organize meeting events for field operations department
  • Other administrative tasks as needed in the operations division

Qualifications & Skills

  • High school diploma or equivalent
  • Bachelor’s degree in Business Administration a plus
  • Minimum 1 – 2 years office experience or equivalent
  • Must have previous experience in Microsoft Office applications such as Word, Excel, Access, PowerPoint, and database software
  • Multilingual is a plus (Chinese, Burmese, Korean)
  • Must have good customer service skills
  • Must be able to work in a fast-paced environment
  • Must be detail oriented
  • Must have excellent oral and written communication skills

Employee Offered Benefits

AFCFC’s benefit package includes group medical, dental, and vision health benefits; basic life and AD&D, flexible PTO, paid holiday, and 401k retirement plan with company match provision.